Virtual Office Services UK: Mail Forwarding & Telephone Answering
. Whether you come to the decision yourself, or you are forced into it by circumstances, starting your own business involves a lot of complex preparations and a great deal of strategic thought. For many, start up's, company formation, VAT registration and establishing an on-line presence is the most daunting and confusing part of the entire process coming at a time when they need to concentrate on more vital area's such as generating sales. With this in mind, Coddan office has created business start up a unique service which removes the administrative headache and provides new businesses with every thing needed to begin trading quickly and cost effectively. We provide a full range of accounting support services, from basic bookkeeping and VAT returns, through to completion often final statutory accounts.
A virtual office tailored for professional home-workers, small businesses and overseas companies, the virtual office, in London, allows use of our prestigious address on you business cards and all your business communications. We will forward your incoming mail anywhere in the UK or, if you prefer, hold it for your collection, at our London, virtual office. Our virtual office provides mail forwarding, and mail collection service's from our central London office in W1.This service will add creditability to your companies' professional image, and potentially increase your profile as a successful business, based in the most prestigious part of London.
Our meeting room hire service enables you to meet clients at the same address, adding credibility to your company's image - but with none of the fixed overheads normally associated with running an office. At no extra cost, you can choose to have our receptionist greet your clients on arrival, show them into the meeting room and offer refreshments. In the event of them arriving first, we notify you and, pending your own arrival, see to it that they are looked after in a friendly, professional manner. We pride ourselves that, throughout the period of hire, our reception staff become your reception staff. Let us know how we can help.
Choose one of the following packages that will best serve you:
Further information
They are ideal for remote workers wishing to convey a professional image. A virtual office provider will answer telephone calls on your behalf and transfer them to a private number. Post can be sent to a business centre and forwarded to an appointed address. Most virtual office providers will also provide office and meeting room hire. You can establish your company at a virtual prime-site office address with all the support you need to help your business grow. A part of the virtual service offered in our offices, with our experienced team to answer your calls professionally and sort and forward your post - as well as access to a range of business services - you'll be free to focus on running your business. Our Virtual Office service is designed for those who need access to office space and business services on an as-needed basis.
Provide the best impression for your business. Receive all the benefits of having a private office space for a fraction of the cost of opening a traditional office. Our Virtual Office plans provide you with: prestigious corporate mailing address with mail receipt and distribution. Personalized telephone reception services with a dedicated phone number and voicemail (optional: call patching available at most locations). Preferred access to offices and conference rooms. Do you require this service?
Eliminate commuting to the office, since many people will be able to work from home. Many feel this would improve employee lifestyles since they would no longer have to spend so much of their work day (and money) travelling to and from work. Significant cost savings that companies would realize over time, as requirements for office space diminish due to fewer people working in a headquarters operation.
Have your mail forwarded anywhere worldwide. All post leaves first class and is charged at actual cost! Apply your new London W1 prestigious address to your company stationery including your letterhead, business cards, website, compliment slips, invoices, advertising etc.
Increase in productivity of the individual employee due to the reduction in distractions of the office environment, and the greater time that will be spent working on the job due to the elimination of commuting time. Ability of a field sales or service organization to operate as a fully autonomous unit without having to come into the office to check mail, pick up materials and receive the marching orders from their management. Greater speed of communication due to the use of electronic media i.e.
Internet to communicate rather than the traditional paper flow. Mail forwarding, telephone answering, fax forwarding and meeting rooms in the heart of London - Virtual office London solutions, instant offices, and flexible office. More than two hundred office and business centres worldwide uk virtual office service. Virtual Office UK, Virtual Office Services UK, Call Centre UK, Virtual Office Company UK, Virtual office secretary. We want to offer the best possible service we can at a price that suits you and your budget.
Do you need a business address but not an office? A virtual office enables you to be flexible, efficient and productive, and we provide virtual offices in and outside of London, giving you an office wherever you are in the world. If you need a business address with five star facilities and full office management services, but do not want the expense of setting up and running a permanent office, a virtual office with Gainsborough (called Identity Plan) is the ideal solution.
With a Gainsborough virtual office you have a prestigious mailing address where we will handle all your incoming and outgoing post, voice mail and email, and answer your business calls ... leaving you free to travel, work from home or wherever you wish. In addition to the basic virtual office, our Identity Plan options include the use of a boardroom, secretarial services and the ability to have a global network of virtual offices at other Business Centres around the world.
This is our most popular package with UK residents, and includes: The submission of forms detailing your company's executive officers The registration of your £1,000 authorised share capital (a minimum of one share must be issued) Company formation is usually achieved within 6-8 workday hours (Companies House permitting) Payment of UK legal and initiation fees The appointment of your own candidates as directors and secretary (a minimum of two people are required) The following documents will be e-mailed to you (Note: these documents are to be printed and signed): Electronic Certificate of Incorporation (PDF) Electronic Memorandum & Articles of Association (MS Word) Minutes of the First Meeting of Directors (MS Word) Share Certificates and company Register
Economy Package
£ 82.00
Annual Maintenance Fee £50.00
This is our most popular package with EU residents, and includes: The submission of forms detailing your company's executive officers The registration of your £1,000 authorised share capital (a minimum of one share must be issued) Company registration is usually achieved within 6-8 workday hours (Companies House permitting) Payment of UK legal and initiation fees The appointment of your own candidates as directors and secretary (a minimum of two people are required) A registered office address for 12 months, provided by Coddan An application form for the following year's renewal of the Registered Office Address service (£50.00) Annual Return and Annual Account reminder The following documents will be e-mailed to you (Note: these documents are to be printed and signed): Electronic Certificate of Incorporation (PDF) Electronic Memorandum & Articles of Association (MS Word) Minutes of the First Meeting of Directors (MS Word) Share Certificates and company Register
Premier Package
£ 131.95
Annual Maintenance Fee £99.95
This is our most popular package with small business, and includes: The submission of forms detailing your company's executive director The registration of your £1,000 authorised share capital (a minimum of one share must be issued) Company incorporation is usually achieved within 6-8 workday hours (Companies House permitting) Payment of UK legal and initiation fees Applicant appointment of director for company (appointed electronically) A registered office address for 12 months, provided by Coddan An application form for the following year's renewal of the Registered Office Address service (£50.00) Nominee company secretary service for 12 months (next year - £49.95) Annual Return and Annual Account reminder The following documents will be posted to you (these documents will be sent via Royal Mail): The original laminated Certificate of Incorporation A bound copy of the Memorandum and Articles of Association The Minutes of the First Directors' Meeting Two printed share certificates and Company Register
Deluxe Package
£ 256.95
Annual Maintenance Fee £224.95
This is our most popular package with overseas residents, and includes: The filing and registration of your company in England The registration of your £1,000 authorized share capital (a minimum of one share must be issued) Company formation is usually achieved within 6-8 workday hours (Companies House permitting) Payment of UK legal and initiation fees A registered office address for 12 months, provided by Coddan An application form for the following year's renewal of the Registered Office Address service (£50.00) Nominee Company secretarial service for 12 months (next year - £49.95) Coddan provides a company nominee director service for 1 year (next year - £125.00) The name of the nominee director & secretary will appear as a public record Annual Return and Annual Account reminder The following documents will be posted to you (these documents will be sent via Royal Mail): The original laminated Certificate of Incorporation A bound copy of the Memorandum and Articles of Association The Minutes of the First Directors' Meeting Two printed share certificates and Company' Register A pre-signed, undated letter of resignation from the nominee director A General Power of Attorney signed by nominee director An indemnity Letter for General Power of Attorney A nominee service agreement which provides for the indemnification of the nominees
Name Protection
£ 22.00
Annual Maintenance Fee £60.00
The purpose of this package: This package allows you to register a company name with Companies House and thus prevent this name being used to form a company by anyone else This package includes: The registration of a non-trading limited company with your choice of name Payment of UK legal and initiation fees A nominee director A nominee secretary A nominee shareholder A registered office address Management of the company: Coddan will file the annual return and dormant company accounts on your behalf for an annual fee of £60.00 If you do not wish to renew the management option at the end of term, the company will be dissolved
Business Start-Up: Legal Requirements
Company subscribers may be residents outside the UK You must appoint a minimum of ONE Director There is no maximum number of Directors Directors can be corporate bodies or private individuals A Director can be of any nationality Directors need not be formally trained All companies must appoint a company Secretary Secretaries can be corporate bodies or private individuals A Secretary can be of any nationality. If there is only ONE Director he or she CANNOT also be the Secretary A company must have a minimum of one shareholder who may be a corporate body or an individual No minimum paid up share capital A minimum of one share may be issued Capital may be denominated in any currency Shareholders and directors meetings may take place outside Great Britain The company is required to have a registered office in the UK
They are ideal for remote workers wishing to convey a professional image. A virtual office provider will answer telephone calls on your behalf and transfer them to a private number. Post can be sent to a business centre and forwarded to an appointed address. Most virtual office providers will also provide office and meeting room hire. You can establish your company at a virtual prime-site office address with all the support you need to help your business grow.
The virtual office is the ideal office solution for today's executive, the most convenient way to run your business effectively without the exorbitant expenses of office space rents and employees wages and salaries.
Our virtual office offers your business, a presigious address in London and a London postcode as your business address.
Important Links
Coddan offers a variety of services designed to support and compliment your business. Whether your own staff is occupied or you simply can't afford to staff a full time secretary, Coddan can fill the gap by providing you with professional business support service that are second to none. A virtual office assistant is like a secretary, administrative assistant, executive assistant, personal assistant, and confidant all rolled into one - all available to you through the latest technology and the Internet. Therefore, whether you and your virtual office assistant are located in the same town or across the country, you have access to a highly experienced, qualified professional. Who uses a virtual office assistant? Basically anyone who wishes to have a quality office or personal assistant without the hassles of hiring an employee can benefit from my services - doctors, lawyers, contractors and construction companies, small and home-based businesses, artists, executives, real estate and insurance agents - the list goes on. Virtual office, the company has a physical location, but employees have no assigned offices. Employees may have lockers and check out a desk for the day, they may set up an office in their hotel, etc. This term is distinct from virtual company which refers to companies that have no one physical location at all, no collection of inventory that's held by the company, etc.
Suggested Reading
We will recieve your mails, phone calls and faxes and handle them according to your instruction. Giving you the freedom to increase your productivity.We know how important it is for the travelling professional to have some space and freedom to be creative even when on the road. With our virtual office solutions, you can use a deskspace or an office for an hour, a week, a month or whenever you need a workspace. We also have conferencing facilities to suit your need whenever you need to meet with your clients and business partners.
Explore your creativity, go where you want to go, achieve all you ever dreamt of achieving.
You dont have to ever miss an opportunity to meet with your clients in professional business environment. Fix the time, come in and be at home. It is your workspace, use it when you want and for how long you need.
Do phones go unanswered? Letters and e-mails not responded to? Is your desk piled with paper? Are the administration duties and the raising of invoices encroaching on your valuable time - the time that is more cost effective when you are out working? Are you a small business who cannot warrant the cost of a full time administration assistant? Would you like your very own reception and office that will conduct your day to day office duties? Do you strive to move your business forward but need that extra support in order to do so? Do you wish to have an office whereby you can receive faxes and e-mailed and ensure that they are responded to immediately? Would you like letters to be typed and sent or quotes faxed or posted? Do you need a presentation producing for that important meeting?
Mail handling and Fowarding: Daily mails and packages are collected and fowarded to any location in the world according to your instructions.
Business Mailing Address: Apply a Prestigious London Address on: Your Company Letterhead; Stationary; Business Cards; Website; Marketing; Advertising.
Call Handling: A Dedicated company telephone number (08) Phone answered in your business or company name. Call patched to any UK/International land line or UK mobile phone. Screen/Divert incoming calls/faxes automatically per your instruction.
Virtual PA: Is your business partner in a remote location, providing a dedicated assistance for all your diary and event management, appointments and schedulels, travel arrangements: booking flights, holidays, hotels, resturants, theatre, car hire and Taxi services as per your instruction.
A standby secretarial assistance for your business needs. Type letters, reports, faxes, emails- from drafts to dictation over the phone. High volume photocopying, book keeping, excel work, etc.
If you have any questions about the virtual offices then please E-Mail or call us: 0800 081 1510 or +44 (0) 207 637 3881, fax: +44 20 7681 3318.
THE BENEFITS OF A VIRTUAL OFFICE
Several different factors are creating excitement about remote computing and fueling this new approach to doing business. The most important of these are:
Eliminate commuting to the office, since many people will be able to work from home. Many feel this would improve employee lifestyles since they would no longer have to spend so much of their work day (and money) traveling to and from work. Significant cost savings that companies would realize over time, as requirements for office space diminish due to fewer people working in a headquarters operation.
Increase in productivity of the individual employee due to the reduction in distractions of the office environment, and the greater time that will be spent working on the job due to the elimination of commuting time. Ability of a field sales or service organization to operate as a fully autonomous unit without having to come into the office to check mail, pick up materials and receive the "marching orders" from their management. Greater speed of communication due to the use of electronic media (i.e. Internet) to communicate rather than the traditional paper flow.
WHAT DO VIRTUAL OFFICES PROVIDE?
Normal services included in a virtual office are:
Personalized telephone answering in your company name Call patching (System that connect you directly with important callers, wherever you are) Postal forwarding (include use of an address where you can register your business) Voicemail Fax number E-mail address Office / meeting room hire Access to offices and meeting rooms On-site helpful support Business correspondence composition such as brochures and flyers.
Prices vary according to how much use you make of facilities like meeting rooms. If you need to hire a room for more than 10 hours a week, it may be worth looking into upgrading to a serviced office or shared office/hotdesking environment. Once in a serviced office, the rental rates for meeting rooms normally drop significantly. Businesses can select which services to use. A company looking for a way to handle incoming calls may choose to use just the telephone answering service as a cheaper alternative to hiring a receptionist.
BUSINESS SOLUTIONS FOR YOU
In association with Gainsborough Business Centre, we may offer you virtual and serviced offices, meeting and conference rooms and associated services for clients at advantageous rates.
Do you work from home? Need a virtual office? You can get an office address without the expense of paying for office space with our virtual office Identity Plan service. This allows you a company address at any Gainsborough Business Centre where we represent your office front by answering and redirecting your telephone calls, and handling your mail. In addition to our basic Identity Plan we have options that include use of meeting rooms where you can hold meetings, conduct interviews or deliver presentations to clients or suppliers. You can book a room for an hour, half a day or full day, and we have different room sizes available to suit any requirement from a two-person meeting to a large conference.
Do you sometimes need a 'real' office? When working away from home or your usual office location, Hot Desking is an instant solution when you need the facilities and space only a real office gives you. You simply walk into a Gainsborough Business Centre, register and take a seat at an allocated workstation with digital handset and high-speed broadband connection.
You get more than just office space with a serviced office from Gainsborough Business Centres. When leasing office space yourself it's more than just getting a location ... there are cleaners, maintenance, furniture, telecoms, IT support and more to worry about. In a serviced office with Gainsborough you can concentrate on running your business, with everyday office necessities taken care of by our dedicated staff.
A virtual office enables you to be flexible, efficient and productive, and we provide virtual offices in and outside of London, giving you an office wherever you are in the world. If you need a business address with five star facilities and full office management services, but do not want the expense of setting up and running a permanent office, a virtual office with Gainsborough (called Identity Plan) is the ideal solution.
When you need an office for a day or even a few hours you will find exactly what you need at a Gainsborough Business Centre. Whether it's a small room for a business meeting or an interview, or a larger one for a conference or special presentation, you can book the facilities you need for the time you need them - on an hourly, half a day or full day basis.
Need an office for a few hours, a day or on a weekly basis? If you are working away from home or your usual office location, but you need the facilities and space only a real office gives you, then Hot Desking provides the solution ... all you have to do is take a seat at an allocated workstation with digital handset, plug into a high speed broadband connection, and you are in action.
An Office Identity combines the benefits of a hot desk and a virtual office. It provides you with a permanent business base, fully operational while you are on the move. This includes mail handing, both incoming and outgoing, telephone answering, voice mail and email accounts. You also get 100 hours of "Hot Desk" office usage every month, with a telephone and high-speed broadband Internet connection.
Do you need a business address but not an office? A virtual office enables you to be flexible, efficient and productive, and we provide virtual offices in and outside of London, giving you an office wherever you are in the world. If you need a business address with five star facilities and full office management services, but do not want the expense of setting up and running a permanent office, a virtual office with Gainsborough (called Identity Plan) is the ideal solution. With a Gainsborough virtual office you have a prestigious mailing address where we will handle all your incoming and outgoing post, voice mail and email, and answer your business calls ... leaving you free to travel, work from home or wherever you wish. In addition to the basic virtual office our Identity Plan options include the use of a boardroom, secretarial services and the ability to have a global network of virtual offices at other Business Centres around the world. Standard office:
Prestigious mailing address DDI telephone number and calls answered in your company name Company voice mail, call forwarding at BT standard rates and speeddialing Your business Mail / E-mail / Fax swiftly forwarded E-mail addresses provided
Executive office. All of the standard plan benefits plus:
An additional DDI number with personal voice mail Automatic call forwarding at BT standard rates, where required FREE boardroom use for TWO half days per month FREE secretarial service for 3 hours per month
Multiple offices. If you already have an Identity Plan or office licence with us, or in any Centre in the Alliance Business Center Network and World Wide Business Centre Network, you can have an Identity Plan in any other Centre in these Networks (including UK).
Serviced Offices. You get more than just office space with a serviced office from Gainsborough Business Centres. When leasing office space yourself it's more than just getting a location ... there are cleaners, maintenance, furniture, telecoms, IT support and more to worry about. In a serviced office with Gainsborough you can concentrate on running your business, with everyday office necessities taken care of by our dedicated staff. Advantages of serviced offices:
Move in quickly - often within 24 hours No hidden 'extras' such as heating, security etc. No big capital outlay Fixed, manageable overheads Complete maintenance including daily cleaners, decoration, building repairs etc. Wide range of facilities including free tea/coffee, chilled water, breakout areas etc.
Need to get operating quickly? You can be up and running more quickly than you might think as we have office suites ready to go. You can generally move in within 24 hours of your rental confirmation, with no lengthy negotiations or searches for references: deposits are affordable and leasing commitments are extremely fl
Home
Prestigious Virtual Office
£ 32.00
This is our most popular package with UK residents, and includes:
The submission of forms detailing your company's executive officers
Do phones go unanswered? Letters and e-mails not responded to?